TDIC 2018 Conference Guidelines

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Teso Development International Conference | Saturday 22nd – Sunday 23rd September 2018  | De Vere Selsdom Estate Hotel, London, UK | Theme: Working Together for Sustainable Development

PREPARATION GUIDELINES

The overall goal of the conference is to unite, promote collaboration, and foster partnerships with young people and women, in identifying strategies for achieving sustainable development of the Ateker people, in the UK, Uganda, Kenya, Ethiopia and Sudan.

The objectives of the conference can be found here.

Conference thematic areas

  1. Young People/ Youth:
  • In Search of a Destiny
  • Youth and Sustainable Development
  • Working With What I Have
  • Youth and Education (Primary, Secondary, Tertiary, Technical/Vocational and Apprenticeships)
  • Social Pressure & Mental Health
  • Substance Misuse, Crime and other Antisocial Behaviours
  • Youth and Employment (Opportunities and Challenges, Increasing Productivity in Agriculture, Household Enterprises, and the Modern Wage Sector)
  1. Culture:
  • Culture and Development
  • Cultural Institutions and Development
  • Cultural and Natural Heritage – Conservation, Protection & Management
  • Social Cohesion and Peace
  • Ateker Culture: Traditions and Customs (Culture encompasses, language, religion, food, social habits, dressing, marriage, identity, music and arts)
  • Economic Development and Poverty Reduction (Cultural tourism, cultural and creative industries, cultural institutions, culture-based urban revitalisation & entrepreneurship)
  1. Gender:
  • Gender and Development
  • Gender and Poverty (Feminisation of Poverty)
  • Gender Equality and Women Empowerment
  • Women’s Rights, Participation and Leadership
  • Domestic and Sexual Violence
  1. Health and Well-being:
  • Health and Development
  • Healthcare Infrastructure and Health Care System
  • Health: Primary, Secondary, and Tertiary Care
  • Environmental and Public Health
  • Non- Communicable Diseases
  • Maternal Child Health
  • Food and Nutrition
  • Diseases in Sports
  • Traditional Medicine (Complementary and Alternative Medicines)
  • Health and Lifestyle Behaviours (Physical activity, food, nutrition, sleep, sexual health, alcohol consumption, smoking, drug usage and mental health)
  1. Shaping Karamoja’s Future Development Agenda
  • Past, Present and Future Development of Karamoja
  • Infrastructure and Services Delivery
  • Tourism Potential and Opportunities
  • Investment and Development Opportunities

 5.5 Presenters & Panellists

If you would like to take part as a presenter or panellist at the conference, please select a topic from the thematic guidelines above. The abstracts should be in line with the theme of the conference. An author should include their profile statement of maximum 50 words long to be included in the conference book by 15th July 2018.

The abstract should: 1. emphasise practical experience and solutions; 2. be maximum 250 words long; and 3. should follow the following format.

1.Title of abstract

2.Problem or issue to be discussed

3.Methods or approaches used

4.Results from the approaches

5.Recommendations

International Participants

Administration fee

All international participants are required to pay a conference fee of £100.

Payment Details (Uganda Participants)

Forex Bureau

Send payment via BM Forex Bureau, Uganda House, 8-12 Kampala Road, Kampala, Uganda. The transfer should to be sent to Gillian Sutton via Matooke House Croydon (Henry’s place).

Bank Transfer

Account name: Iteso Welfare Association (IWA) UK

IBAN:  GB26CAFB40524000010226

Swift/Bic: CAFBGB21XXX

Please quote the reference:

For administration fee, quote ‘TDIC2018 and your Full Name

Accommodation

If you need accommodation, there are rooms subsidized for the conference at £100 per night per person for one room with bed and breakfast at Selsdon Estate. If you need airport pick up services, pay £50 for a taxi from Heathrow Airport to the Selsdon Hotel.

Just Giving or Bank Account

Participants from Europe, US or elsewhere, can pay through our online account on Just Giving.

Iteso Welfare Association (IWA) UK Account: Sort Code: 40 52 40 A/C NO: 00010226

Please email evidence of your payment, your full name, address including Box number, organisation, job role, telephone and email to Gillian Sutton, IWA’s Finance and Administration Officer at gsutton@iwa-uk.org.uk

Invitation letters

IWA will only provide invitation letters to participants who have completed their payment. Invitation letters will be processed and emailed upon receipt of evidence of payment.

Contact us

For further information or any queries regarding the TDIC 2018, please contact the conference team, via email: TDIC@iwa-uk.org.uk or call telephone +4430 0365 3050.

For further details about IWA and TDIC 2018, visit our website https://www.iwa-uk.org.uk

We look forward to welcome you to London.

TDIC Conference Team | Published 18 May 2018 | Update 1 June 2018

ADMINISTRATIVE GUIDELINES

This document is set to provide guidance to speakers and panellists who are interested in submitting a proposal for the conference. Failure to comply with these rules may result in the speaker or panellist being withdrawn from the conference programme.

1.  Registration for the Conference

All presenters (and delegates) must complete registration for the conference, including payment of the registration fee, depending on whether you are an international delegate or UK delegate.

2.  Commitment to Participate

By submitting a proposal to participate in the TDIC conference, the presenters commit to taking necessary steps to participate. This may include obtaining funding for the costs of participation, prompt visa application, if required, preparing an abstract for the upcoming conference and submitting it together with proof of travel to the conference.

3.  Withdrawal Policy

If, for whatever reason, a speaker or panellist wishes to withdrawal from participation in the conference, after they have been accepted, they must notify the TDIC conference team, as soon as possible, via email at TDIC@iwa-uk.org or alternatively call us on +443003653050.

4.  Limits on Participation

A presenter can participate in the programme in up to only three panels. There is, however, a strict limit of presenting to only one paper at the conference, and participation as a Moderator or Panellist, for the other two panels.

Speakers or panellists may submit two paper proposals, but only one of them will be accepted, except where they co-author a second paper, in which case, that paper may be presented by the other author.

The IWA conference coordinators will do their best to accommodate representation, although this is not guaranteed. Once the preliminary programme has been set, any last minute changes will only be accepted in very exceptional circumstances.

If a presenter has made every effort to attend the conference, but is prevented from doing so, it may be possible, but not guaranteed, to arrange for video conferencing, subject to availability.

5.  Conference Language Policy

The default language of the TDIC 2018 conference is English. This is because we want to be as inclusive as possible. We aim to foster cross-regional and generational dialogue, and not to limit discussions to vocal delegates or academicians.

There may be cases where an alternative language is used, either on prior approval by the Conference Committee, or briefly during a presentation.

IWA will provide translation in case of prior approval; otherwise, the respective presenter should ensure they have arranged for translation.  It is important that advance notice is given to the conference team for all anticipated cases where another language will be used.

6.  Individual Papers

All presenters of individual papers will be included in a panel of up to four presenters. Once the Conference Committee accepts individual paper proposals, the presenters will be assembled into panels, under a common theme, and including a moderator for the panel.

When applying for participation, paper presenters are required to choose a thematic agenda that is most appropriate for their paper.  The paper, with 250-400 words, should be submitted together with the presenter’s contact information and paper title.

7.      Pre-organised panels

A pre-organised panel has a common theme that brings together the papers of up to four paper presenters, preferably, with mixed gender balance, and at least one young person and a moderator.

We strongly encourage panels that are comparative across regions, that bring together different disciplinary approaches to a common theme, and that bring together presenters from a range of institutions.

Pre-organised panel proposals, should initially be submitted by one person, the panel convener, who will enter the contact information, including respective institutions, of all the presenters, and an abstract of 250-400 words, explaining the rationale for the panel, showing how the papers relate to one another and the theme most appropriate for the panel.

Once the proposal is entered into the conference pool, the conference team will send instructions to the panel convener on how and where to make their submission.

Panel submissions lacking individual abstracts or other key information will not be considered.  Although panels without a moderator may be considered, but the strongest consideration will be given to those submitted as complete.

At the conference, the panel presentation will take the form of three steps;

  • Each presenter presents their paper
  • The discussant then makes comments, followed by
  • A general discussion with the audience.

It is important to note that the general discussion at the end of all the presentations is an integral part of the panel agenda, meant to promote interaction and understanding, with the audience.

The order of paper presentations must follow that indicated in the programme, and every presenter must make preparations so as to adhere to the time restriction set for them.

If a panellist withdraws from a pre-organised panel, the Conference team may place another presenter on the panel, and communicate with the Panel convener to ensure the acceptability of the fit. This is, however, not possible if withdrawals occur late in the process.

8.  Specific Guidelines for Moderators and Presenters

8.1  Moderators

The moderator has three functions:

a. Introduction:

This involves a brief introduction of the panel, and the panellists, in up to 2-3 sentences for each of them. Panellists are required to send their papers to the moderator by the set deadline, to allow the moderator a chance to familiarise themselves with the paper prior to the start of the panel discussion.

b. Time management:

  1. This involves keeping presentations within the allotted time to allow for the general discussion, and most importantly, the timely running of the conference.
  2. In most cases, each panel presentation should last a total of 1 hour and 45 minutes with time variation depending on whether the panel has 3 or 4 presenters as follows;
  • A panel with 3 presenters should have 20 min. presentations per panellist
  • A panel with 4 presenters should have 15 min presentations per panellist;
  • Allow at least 30 minutes at the end of the presentations for the general discussion with the audience.
  • The moderator must notify/alert Presenters of time left at, five minutes, three minutes and one minute during their presentation, and again, when they should “Stop”.  The moderator must cut off the presenter when the time is exceeded by more than about a minute, and move directly on to the next speaker.

This is a difficult job, but it is essential, given the tight time constraints that ensure everyone a chance to benefit equally from the panel.  Please be draconian.

c. Moderating the Plenary session. 

  1. During the general discussion with the audience, the Moderator should request the conference delegates to state their name, address questions or comments to the panellists, in precise and concise way.
  2. In some cases, subject to time constraints, the moderator may gather several questions before asking panellists to respond.
  • If an audience member speaks for more than about 2 minutes, the moderator should not hesitate to interrupt them and move on to the next question or ask the panellist(s) to respond.
  1. When there is limited time, the moderator can also encourage panellists to respond only to the questions that are most interesting for general discussion.

8.2  Presenters

a. Working papers

Presenters must send in their working papers via email to the Conference team by the set deadline.  The team will then send your paper to all panellists on your panel, except in the case of pre-organised panels, where the panel convener is responsible for this task.

b. Allotted time

Presenters must adhere to the allotted time of 20 minutes for their respective presentation, if there are 3 presenters on the panel, and 15 minutes for each presentation, if there are 4 presenters on the panel. Extra time will not allowed

c. Presentation tools

  1. Presenters may use PowerPoint and/or audio-visual equipment during their presentations.  It is not recommended to simply read the text of your paper.
  • Firstly, it is unlikely that you would have enough time to read it in full.
  • Secondly, the purpose of the conference presentation is to convey the key messages of your paper in an engaging manner.
  1. Presenters must submit their conference presentations on a USB drive or equivalent device, at least 48 hours prior to the start of the conference.
  • Papers may be presented in any form as long as they portray any research findings in a way that is conducive to a good discussion.
  1. As typical conference papers are working versions of a paper being prepared for publication, presenters are required to let the Conference team know what their focus will be on.

TDIC Conference Team | May 2018

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